Lefler’s Best Practices for Communicating Grades

It Lefler’s goal to effectively and consistently communicate with parent/guardian(s) and students about academic progress via Synergy. In order to do so, our staff developed guidelines for best practices for how grades are entered and communicated. By doing so, parents/guardians and students will be able to better understand and interpret student grades while viewing Synergy.

  • Breakdown:
    • 80 percent based on summative assessments and assignments (for example, tests, exams, major projects andlong-term assignments)
    • 20 percent based on formative work (for example, homework that monitors ongoing learning).
  • Rationale:
    • This creates a consistent grading template in all secondary grades and courses.
    • This maintains the emphasis on the importance of summative tests and work, while also emphasizing the value of quality practice and homework in the learning process.

ParentVUE Guide:

Teachers will create formative/summative assignments/assessments in Synergy with a projected due date:

  • On the date they are assigned
  • Scores will be left blank until graded

Teachers will use the comment “Excused” (EX):

  • On an assignment/assessment that does not need to be made up (no impact on grade)
    • Examples – one time opportunities, speakers, movie clips

Teachers will use the comment “Missing” (M):

  • After the due date and collecting assignment/assessment, teachers will enter “M” within 24 hours if the assignment/assessment still hasn’t been turned in.
  • If an assignment/assessment is turned in after the due date, the “M” will be removed and a “L” (late) will be added to indicate that the assignment/assessment was turned in, but late (unless absent on due date).
  • If a teacher has a defined cut off date where assignment/assessment is no longer accepted for credit, the “M” will be removed, and a “0” (zero) and a “L” will be added.

Teachers will use the comment “Incomplete” (INC):

  • When an assignment/assessment is not done to satisfaction of the instructor to demonstrate mastery.
  • If the student can continue to revise this work.
    • Teachers are encouraged to add public notes about revisions needed Once revised, teachers will remove “INC”.

Teachers will use the comment “Retaught” (R):

  • If a teacher chooses to record a new score or replace a previous score from an assignment/assessment after reteaching or reassessing.

Teachers will use the comment “Late” (L):

  • When adding an assignment/assessment to the gradebook to show that something was turned in late

Teachers will use the comment “0” (zero) :

  • For assignment/assessment which cannot be made up (past cutoff date).
  • If a Student attempted and scored a 0, it should have an accompanying public note stating that it can still be redone

Teachers will use the comment “Absent” (AB):

  • NEVER!
    • Teachers should use EX or M to indicate if the assignment/assessment is excused or missing during the absence.
    • If absent, the student will be able to make up the assignment/assessment. If turned in by the due date